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REAPPOINTMENTS (RENEWALS) Reference: Handbook, Vol. II, Chapter 24
Dean's Office contact: Sue Barnhart
Reappointment requirements. The only members of the faculty who hold continuing appointments with no term limits are Associate Professors, Associate Professors WOT, Professors, Professors WOT, and emeritus faculty. The academic titles listed below require a reappointment action. A department must submit a reappointment recommendation, either positive or negative, if one of these criteria applies:
These faculty titles with annual terms require a reappointment action each year:
The year and quarter in which a reappointment recommendation is due depend upon the title, the term of appointment, and the number of years appointed in the title. For quick reference, see the chart on Summary of reappointment requirements. An appointment or reappointment for a multi-year term requires that (1) the appointment is full time and (2) a national search was conducted at the time of hire or a waiver has been granted. Reappointment checklists. Four different checklists are available that outline the steps a department should follow in making reappointment recommendations:
Non-reappointment. Many temporary appointments (such as part-time appointments for one or two quarters) do not require any action for non-reappointment, and the department may separate the person at the end of the appointment. The ending date of the appointment should always be stated in the offer letter. A person holding a full-time temporary appointment must be notified by the Dean about non-reappointment. If the full-time temporary appointment is made for one year (or less) and this is stated explicitly in the letter of offer, no reappointment consideration is necessary by the department. However, the chair should confirm the appointment terms in a memo--sent to Sue Barnhart--so the Dean can notify the faculty member of termination. No faculty vote or documentation need accompany this memo. Departmental actions for reappointment. The procedure for reappointment depends upon whether the appointment is (A) a short-term one or (B) a non-short-term one. See the sections below. (A) Short-term faculty titles. A short-term appointment is defined as any of the following titles:
The reappointment must be for the same title, in the same department, and supported by temporary funds. A faculty vote is not required for actions involving short-term appointments, provided the department has voted to delegate to the chair the authority to make short-term appointments/reappointments without a full faculty vote. Reappointment within the same academic year: The department may enter the appointment on-line. No other action is needed. Reappointment from prior year(s): (1) Submit a form requesting reappointment to Sue Barnhart. You may use the form titled "Short-Term Faculty Appointment or Reappointment" or make your own form or send a chair's letter, as long as all of the required information and chair's signature are included. The Dean's Office will return the letter/form to the department when approved. (2) Send the reappointment form/letter with the approval signature to Academic Human Resources. (Send any payroll documents directly to Payroll.) (B) Regular faculty (non-short-term) titles. All reappointment (renewal) recommendations, whether positive or negative, must be sent to the Dean. (1) Gather documentation of the candidate's qualifications for consideration by voting departmental faculty members: yearly activity reports, current vitae, publication list, evidence of teaching effectiveness (if applicable), copies of published and manuscript material or other creative work, etc. (2) Vote on the recommendation by the appropriate departmental faculty members (see Voting procedures). (3) Prepare the fully documented recommendation (see Reappointment documentation below) and send it to the Dean. Although the recommendation is formally addressed to the Dean, it should be sent for processing to Sue Barnhart in the Dean's Office. Reappointment documentation. The documentation required for reappointment depends upon the faculty title. See the three sections below. (A) Documentation for short-term faculty reappointments. See the section above on Short-term faculty titles. For a quick reference, see Reappointment checklist, Short-term faculty titles. (B) Documentation for adjunct, affiliate, & clinical faculty reappointments. For these titles, the Dean's Office requires only a reporting of the departmental recommendation and vote. A summary sheet may be prepared by the unit, listing the names, titles, and tallies of votes. The summary sheet should be sent to Sue Barnhart. When the Divisional Dean has approved the reappointments, a copy of the summary sheet will be returned to the department. The department is responsible for notifying the person about his/her reappointment. For a quick reference, see Reappointment checklist, Annual faculty titles. (C) Documentation for all other reappointments. Submit to Sue Barnhart one copy each of the following: (1) Letter from the chair, reporting the following items:
(2) Current curriculum vitae, including bibliography (3) Yearly activity reports (or similar information) (4) Evidence of teaching effectiveness (required only for titles that have teaching responsibilities, such as Assistant Professor, Lecturer, Senior Lecturer, etc.). Submit two types of evidence:
(5) Report from secondary department. When the candidate holds a joint appointment in another academic unit, the primary department initiating the recommendation must ensure that a complete recommendation from the secondary department (with faculty vote, chair's recommendation, and any other pertinent information) is included in the documentation. For a quick reference, see |
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College of Arts and Sciences, Autumn 2007